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Put Down the Technology and Step Away from the Keyboard

November 24, 2008

Our latest whitepaper, Empowering the Hourly Workforce Through Enterprise Workforce Management, comes to us courtesy of our board member Tim Lett of the Axsium Group.   Tim addresses the importance of engaging employees as part of the implementation and ongoing use of workforce management technology.

Tim’s company helps organizations deploy a wide range of workforce management technology solutions.  While the products they work with may vary, the time tested advice Tim offers is consistent.  Take the time to scope your requirements fully and involve representatives of the relevant stakeholders in your project to ensure project success.  Here are a few tips:

  • Involve representatives of the end user community in your pre-implementation requirements gathering.  Incorporate returns related to employee empowerment and self service in the business case for the project.
  • You need to have an executive sponsor with sufficient authority to push a project through the normal obstacles to any change effort.  To make that sponsorship work, you need to arm that executive with communications support to ensure that all stakeholders are informed and persuaded to participate and cooperate throughout an implementation project.
  • Establish a balanced scorecard of relevant metrics that will be used to measure progress and success over time.
  • There is no such thing as over communication during a major change effort.

Read the whitepaper and listen to a podcast of my discussion with Tim to learn more.

> Listen to the Podcast with Tim Lett of the Axsium Group

Posted by Joyce Maroney | Filed Under All Blog Posts, HR Technology, Management Tips, Workforce Software | Leave a Comment 

Tips for Making Telecommuting Successful

November 11, 2008

I recently interviewed Patty Butler, senior manager of order management and service logistics at Kronos.  Patty’s team of non-exempt employees supports the field sales organization by ensuring that their customers’ orders are processed accurately and in a timely fashion.  Patty has recently implemented part time telecommuting in her group with great success.  For those of you who’d like to do the same, Patty’s experience can help you jumpstart your progress.

Patty’s key tips for success:

  • Clearly define how you’ll measure success.  Patty focused on feedback from the internal customers, as well as monitoring changes in unplanned absences among her team.
  • Start with a pilot and make it clear to participants that the continuation of the program will be directly linked to measurable outcomes.
  • Establish rules for participation; i.e. employees have to qualify, telecommuting is not an automatic entitlement. As an example, Patty’s team members have to have been employees for at least 6 months prior to beginning to telecommute.
  • Implement supporting technologies to make work-at-home work.  In Patty’s case, the team relies heavily on instant messaging as well as a Sharepoint site to minimize the amount of paper processing required.
  • Create clear rules around behaviors expected.  Patty’s team has established guidelines for how quickly phone calls, email and instant messages need to be addressed.
  • Incorporate some time in the office with the team.  Patty’s folks telecommute part time and come into the office several days a week in order to maintain the team dynamics.

Patty’s pilot was deemed successful, and as a result telecommuting is now part of their standard practice.  The flexibility offered by the work from home option is allowing the team to provide better service to sales reps in other time zones.  She’s found her folks to be even more productive at home, due to the lower level of distractions they experience there.  In addition, they are happier and more engaged - and working hard to prove that telecommuting is an ongoing flexible work option for them.

Listen to my podcast with Patty Butler:

What’s your view on telecommuting?  Do you take advantage of this option yourself?

Posted by Joyce Maroney | Filed Under All Blog Posts, Employee Retention, Employee Tips, Management Tips, Work Life Balance | 3 Comments